Using Outlook’s Out of Office Reply

Did you know you can inform everyone that you will be out of the office by setting up an Outlook automatic reply?

Windows Outlook

1. Click the File menu at the top.
2. Click Automatic Replies (Out of Office).
3. Click Send automatic replies.
4. Click Only send during this time range.
5. Enter your start date and time and the end date and time.
6. With the Inside My Organization tab selected, type your out of office message.
7. Click the OK button.

Mac Outlook

1. Click the Tools menu at the top.
2. Click the Out of Office icon.
3. Click Send automatic replies for account “Uthsc.”
4. Type your out-of-office message.
5. Click Send replies only during this time period:.
6. Enter your start date and time and the end date and time.
7. Click the OK button.

Webmail (Outlook online)

1. Click the Gear icon in the upper right corner.
2. Click View all Outlook settings at the bottom.
3. Click Mail on the left and then click Automatic relies.
4. Click the right side of the icon to turn on Automatic replies on.
5. Click Send replies only during this time period.
6. Enter your start date and time and the end date and time.
7. Click in the text box and type your out-of-office message.
8. Click the Save button.

This Outlook: Out of Office Automatic Reply article can always be found in our TechConnect knowledge base.

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