Please be advised of the following important deadlines related to requisitions, purchase orders (POs), and encumbrance processing:
Requisition and Purchase Order (PO) Submission Deadline
The deadline for submitting requisitions for processing is Friday, May 22, 2026.
This deadline applies to all manual purchase orders generated by the Procurement Office, including:
- Sole source requests (with and without NCJs)
- Informal bids
- Formal bids
- All other PO requests routed to Procurement for processing
To ensure timely review and completion prior to fiscal deadlines, all requisitions should be submitted by this date. Any requisitions submitted after May 22, 2026 must include a clear business justification explaining the need for urgent processing.
Please note:
- Requisitions received after the deadline without justification will be returned to the requester.
- Justifications must be entered in the Justification field within the requisition.
- Urgent requests will be reviewed on a case-by-case basis and are not guaranteed for processing.
Automatically generated POs will continue to process unless otherwise paused or adjusted by the System Office.
Encumbrance Review and Removal Requests
Departments are also asked to review all outstanding encumbrances and submit removal requests no later than Friday, June 12, 2026.
To ensure timely processing:
- All requests must be submitted in Excel spreadsheet format
- Each request must include the associated PO number
- Requests cannot be processed using any other identifier
- All submissions should be sent to: purchasing@uthsc.edu