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Facilities Vehicle Services for UT Health Science Center-owned Vehicles

Written by ITS Communications

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With DASH now live, we wanted to remind the campus of services provided by Facilities for UT Health Science Center-owned vehicles.

  • New vehicle registration services (e.g., decals, fixed asset tags, and equipment numbers applied)
  • Tracking Fleet Maintenance History (detailed submission of the maintenance history of all UT Health Science Center-owned vehicles into the Agile system: i.e., Vehicle ID, Date, Time, Type of work done, Service Provider, Cost, etc.)
  • Routine, preventive maintenance (e.g., oil changes, filter/fluid changes, tire maintenance, electric vehicle battery maintenance, and air conditioning service)
  • Corrective maintenance (e.g., flat tires, battery testing/replacement, wiper blades, basic body work, and service lights)
  • Scheduling work with UT-approved outside service providers (e.g., more involved mechanical work, body work, and towing services)
  • Student and Staff related services (e.g., assist with keys locked in vehicles, battery boost, and tire issue assistance)

Learn how to enter a work request with our Facilities: Submitting a Work Request in DASH knowledge base article in TechConnect.

Vehicle maintenance services and fuel costs can now be charged to the owning department through DASH.

The process for getting new campus-owned vehicles ordered and registered is:

  • After ordering through Procurement, the owning department must alert Facilities staff of the purchase by creating a work request in the DASH Maintenance client portal, using the Auto:  Request tags for new vehicle reason for request.
  • Vehicles are delivered to the Physical Plant so they can be properly registered, tracked for maintenance, and decal-ed.
  • The owning department is responsible for creating the Fixed Asset.
  • Through the New vehicle registration services process, Facilities will:
    • Request license plates/tags for the new vehicle.
    • Order a Voyager Fleet Card for off-campus fuel purchases.
  • On-campus fuel should be obtained at the Physical Plant gas pump.
  • Fuel costs are billed back to the owning department.

Questions?  Please contact Facilities at 901.448.8888 or by emailing uthscfacitlites@uthsc.edu.