Use Microsoft Copilot to assist with your next project management task. The free version of Copilot works as an AI assistant for personal productivity, and the steps and examples below focus on leveraging its core capabilities.
Steps to Use the Free Version of Copilot for Project Management
- Access Copilot: Log in using your SSO credentials at this link and follow the instructions. https://uthsc.edu/its/ai/login.php
- Define Project Goals and Tasks: In the chat interface, provide context about your project. You can ask it to help you break down high-level goals into actionable tasks.
Example Prompt: “I need to plan a marketing campaign for a client’s 75th anniversary. The goal is to generate over 100,000 social media impressions. Please list specific, actionable tasks.”
- Create Checklists and Prioritize: Once tasks are generated, ask Copilot to organize them into a checklist, add due dates, and set priorities.
Example Prompt: “Organize these tasks into a checklist, prioritize them, and suggest a timeline. Assume a start date of next Monday.”
- Draft Communications: Use Copilot to draft project-related emails or status updates. You can copy the generated task list into the prompt for context.
Example Prompt: “Draft an email to my team outlining these tasks, their priorities, and deadlines. Make the tone professional and motivating.”
- Summarize Information: If you have project documents (e.g., a Word document with requirements), you can ask Copilot to summarize key points or extract action items.
Example Prompt: “Review this uploaded project requirements document and provide a summary of the key deliverables and potential risks.”
- Brainstorm Risks and Mitigations: You can use the chat interface to brainstorm potential project risks and ask for suggested mitigation strategies.
Example Prompt: “What are some common risks for a project like this, and what are the potential mitigation strategies?”