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Set up your Outlook “Out of Office” Messages in time for the Holidays!


Before you hang your stockings by the chimney with care, be sure to tie up a few loose ends at the office!

  • Set your Automatic Replies in Outlook
  • Mark your Outlook calendar as Out of Office for the Winter Break and Annual/Sick Leave days

To set your Automatic Reply In Outlook:

  • Click on File in the upper left hand corner
  • Click on Automatic Replies
  • Select Send automatic replies
  • Select Only send during this time range and update the dates and times you will be out of the office
  • Update your message, and be sure to include the date you return, contact information for your backup, and if you will be checking your emails.
  • If you would like to include an automatic reply for emails sent from outside of UTHSC, click on Outside My Organization
  • Click on OK to save

To mark your Outlook calendar as Out of Office:

  • Click on New Items in the upper left side of the ribbon
  • Select Appointment
  • Type in your Subject, such as “Winter Break”
  • Update the dates and times you will be out of the office
  • You can select “All day event” to indicate that you will be out for the entire day
  • Under Show As, click on the dropdown menu and select Out of Office – This will turn your calendar entry to a pink/purple color.
  • Click on Save & Close

Now everyone who checks your availability in the Scheduling Assistant will see that you are out of the office.

Visit the UTHSC Helpdesk FAQs for more tips & tricks for using Outlook Calendaring.

Happy Holidays!  Enjoy your break and stay safe & healthy!