Raaj Kurapati, EVC of Finance Administration and COO EVC, has established the Health Science Center’s DASH Institutional Working Group. The group’s mission is to develop local responses and practical solutions to key DASH-related questions and concerns, ensuring that business operations continue efficiently. Below are updates addressing recently submitted questions.
Q: When can I expect my purchase order?
There are several different types of requisitions in DASH: non-catalog, contract order form, purchase agreement order form and Marketplace. Some of these requisitions convert into purchase orders quickly and some take more time.
Non-catalog Requisition: This requisition is processed into a PO by your procurement office and this process can take several days to complete. When a PO is created, you will receive an email from your procurement office with the completed PO. Please do not send a PO to your supplier until you’ve received the PO from a strategic sourcing manager because there may be terms that need to be added to the PO.
Contract Order Form: This requisition will go to Accounts Payable for invoice auditing. Once Accounts Payable approves it, a PO will be generated automatically by DASH. **Note** you must enter the contract number into the agreement field of the contract order form.
Purchase Agreement Order Form: This requisition is processed against an existing purchase agreement. DASH will automatically generate a PO. **Note** you must enter the purchase agreement number into the agreement field of the purchase agreement order form.
Marketplace: Marketplace orders that are for certain IT-related purchases go first to the campus IT office for review. Otherwise, Marketplace orders are transmitted to the supplier once you submit. You should see a PO number in your “My Requisitions” shortly after submitting your Marketplace order.
- Upcoming Training: Procurement Services will be offering training related to RFP transactions and DASH; please login and register, under your Events Calendar tab, through K@TE to attend: https://tennessee.csod.com/LMS/catalog/EventsCalendar.aspx#m=2&d=05/30/2025
Q: Are financial reports now available?
- Budget Vs. Actuals Report: This report helps general ledger users compare projected financial performance with actual performance, providing valuable insights into budget management and financial planning. It can be customized using various parameters such as department level, college level, and more. For detailed instructions, access this job aid.
- Department All Postings – Journal Entry Reports: These reports provide data similar to IRIS line-item reports and represent general ledger (GL) postings from the subledgers. General ledger users can access these reports to provide a comprehensive view of financial transactions. For step-by-step guidance on generating these reports, please refer to this job aid.
The Questions Submission Portal, FAQs, and other helpful DASH-related information can be found on the Health Science Center’s DASH website: DASH | UTHSC.
Thank you,
Health Science Center’s DASH Institutional Working Group