Raaj Kurapati, EVC of Finance Administration and COO, has established the Health Science Center’s DASH Institutional Working Group. The group’s mission is to develop local responses and practical solutions to key DASH-related questions and concerns, ensuring that business operations continue efficiently. Below are updates addressing recently submitted questions.
Q: I created a requisition using an order form, but now I can’t find the requisition. What happened to it (Requisition Order Forms)?
A: It has been identified that DASH users have initiated requisition contract order forms but failed to enter the agreement/contract number. These order forms did not populate the supplier’s name. Once submitted, the transactions are converted into a purchase order. DASH technical support is working on a rule that will send these requisitions, entered on the contract order form or PA-Purchase agreement form, to the purchasing department approvers for review. The requisitions will be returned to the departments to resubmit.
Q: Can an approver be inserted into a requisition that is already pending approval (DASH Workflow)?
A: No. Approvers cannot be inserted once a requisition is pending approval. Departments must withdraw and resubmit the requisitions. This should populate approvers for workflow purposes.
Q: Will paying an invoice toward a PO or contract continue to require a purchase agreement, contract or subaward form prior to receiving a PO for paying said invoice (Invoice Payments)?
A: Yes, all invoices except standard invoices, require a PO number before payment can be made in DASH. Invoices that are not correctly matched to a PO, must now be manually closed by procurement as these amounts will show up twice on your accounts, once for the PO and the other for the invoice payment that was not matched to the PO. Resources have been created when matching to a PO as well as entering a PO or Contract Invoice; please visit UT System Employee Central Hub to access these resources.
Q: Why are invoices and other items in workflow so long (Workflow)?
A: Internally, many invoices, requisitions, etc., are not being reviewed and approved in a timely fashion. This, in most cases, is an internal hold-up and will need to be addressed to move these through the workflow. Suggestion: Monitor your invoices as they move through the workflow. If you see an item is sitting idly, reach out to the approver.
Q: Why does the department associated with my Contingent Worker not match my department (Contingent Worker/Guest Traveler)?
A: A Guest Traveler position was established during the DASH rollout under the Vice Chancellor of Finance department. If a Contingent Worker is created using this position, they will be linked to the Vice Chancellor of Finance Office. Departments should create their own Guest Traveler position within the HCM module. When creating a Contingent Worker for a Guest Traveler, departments should select the specific Guest Traveler position they’ve created. This ensures the Contingent Worker is associated with their respective department.
The Questions Submission Portal, FAQs, and other helpful DASH-related information can be found on the Health Science Center’s DASH website: DASH | UTHSC.
Thank you,
Health Science Center’s DASH Institutional Working Group