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Family and Medical Leave and Sick Leave Bank Overview


Family and Medical Leave

Family and Medical Leave (FML) is 12-workweeks of job-protected leave during a 12-month period for eligible employees and their family members.

It applies to any illness, injury, impairment, or physical or mental condition that involves either inpatient or outpatient care for more than three (3) consecutive full days or continuing treatment.   Leave can be taken in a block of time, intermittently, or on a reduced leave schedule when medically necessary.

Qualifying events include:

  • Serious personal health condition as certified by a healthcare provider
  • Birth of a child and time to bond with the newborn child
  • Placement with the employee of a child for adoption or foster care
  • Care for a family member (spouse, child, or parent) who has a serious health condition
  • To handle qualifying exigencies caused by a family member’s military service

Conditions that do not meet the definition of a serious health condition and do not qualify for FML, unless complications arise include:

  • Common cold/Flu
  • COVID-19
  • Earaches
  • Upset stomach
  • Minor ulcers
  • Headaches other than migraine
  • Routine dental or orthodontia problems
  • Periodontal disease

To be eligible for FML, an employee must be employed by UTHSC for at least 12-months and worked 1,250 hours in the 12-months immediately preceding the commencement of leave.

Steps to request FML:

Step 1: Notify immediate supervisor at least 30 days for foreseen events or as soon as possible.

Step 2: Contact Employee Relations Specialist (ERS) in Human Resources (HR).

Step 3: ERS will provide employee with medical certification for healthcare to complete. It is the employee’s responsibility to return a complete and timely certification within 15 calendar days of notice.  Failure to submit may result in leave being denied or delayed.

FML is approved based on the information provided by your healthcare provider. Employees are required to use accrued leave (sick and annual) while on FML to remain in an active pay status.  If sufficient leave is not available, leave without pay (LWOP) may be substituted.


Contact Brandi Martin:
 (901) 448-8481 or bmarti75@uthsc.edu


Sick Leave Bank

The Sick Leave Bank (SLB) was created to help employees who have exhausted all personal accrued leave an opportunity to protect their income due to a personal illness or injury.  Members may receive up to 90 days of sick leave bank hours per year.

SLB members must be on approved Family and Medical Leave. Requests for withdrawals are reviewed by the appointed SLB Trustees. Members who are granted time receive their normal pay and continue to accrue sick and annual leave.

To be eligible to enroll in this benefit employees must:

  • Be classified as regular, full-time, or part-time and be in an active pay status, which allows accrual of sick leave.
  • Have a balance of at least 48 sick leave hours when leave is assessed.
  • Agree to a one-time assessment (donation) of 24 hours of sick leave for full-time employees.
  • Part-time employee’s assessments will be pro-rated based on the percentage of effort.

The following illnesses and injuries are ineligible for a grant from the sick leave bank:

  • Caring for a spouse, child, parent, or any other individual who is not the employee
  • Elective surgeries
  • Normal pregnancy and childbirth
  • Intermittent medical leave
  • Conditions for which an employee is receiving:
  • Disability benefits
  • Retirement benefits
  • Worker’s Compensation benefits

SLB enrollment is held April 1st through June 30th every calendar year.  Employees must have a minimum balance of 48 hours of sick leave by July 1st.

For additional information, visit the Sick Leave Bank website.


Contact Brandi Martin:
 (901) 448-8481 or bmarti75@uthsc.edu