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Change in Email Forwarding Policy for Faculty, Staff, and Students

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UT system faculty, staff, students, and departmental accounts are no longer be able to forward university emails to a personal email address.

UTK manages a list of approved and not approved domains for the UT System.  To view this list, you will be required to log in using your NetID and password.  It will display your Active Directory Information.  Click on View Forwarding Domains from the menu on the left.  The domains in green are approved.  Those in red are explicitly denied.  Any domain not listed on this page is also denied.

UT’s Microsoft 365 Outlook is available for all. You can learn more about your UT email account options in TechConnect.

What if I have a business reason for an exemption?

We continue to evaluate the use of auto-forwarding for work-related exceptions. Faculty and staff can request an exemption through TechConnect.

Why is the university making this change?

Forwarding your email to an external email address presents an unnecessary risk to the university. It does not relieve the university or employee from the Freedom of Information Act (FOIA) or other types of discovery. Therefore, the restrictions on email forwarding are made as part of a continuous effort to protect the university’s information.